# The Setup Wizard The **Setup Wizard** takes you step by step through the most important settings of your event: the tournament, the tables, the rounds, the modules and the teams. For a standard regional final you're done in a few minutes. - Logging in for the first time and there is no tournament yet? Then the wizard opens automatically. - You can always reopen the wizard later through **Wizard** in the menu. - Everything you set up in the wizard can be changed later through **Setup** in the menu. The other pages in this chapter explain each part in more detail.

At the top right of the wizard you can choose the language. At the bottom of each step are the **Back** and **Next** buttons to move between steps.

### Step 1: Welcome [![Welcome screen of the Setup Wizard](https://docs.flltools.com/uploads/images/gallery/2026-10/scaled-1680-/wizard-01.png)](https://docs.flltools.com/uploads/images/gallery/2026-10/wizard-01.png) - The first step briefly explains what the wizard does. - Already know the tool well? Click **Skip wizard (1)**. You go straight to the dashboard and set everything up through the menu. - Click **Next (2)** to start. ### Step 2: Tournament [![Creating a tournament in the wizard](https://docs.flltools.com/uploads/images/gallery/2026-10/scaled-1680-/wizard-02.png)](https://docs.flltools.com/uploads/images/gallery/2026-10/wizard-02.png) The tournament is the core of the tool: teams, rounds, the schedule and the results all belong to it. Fill in the fields: - **Tournament name (1)** and **Select a scoresheet (2)**: the name of your event and the score sheet of the current season. - **Location name (3)**, **Address (4)**, **City (5)** and **Zipcode (6)**: the venue of the event. - **Starting time (7)** and **End time (8)**: the start and end time of the competition day. - **Match length duration (9)**, **Simultaneous matches (10)** and **Jury session duration (11)**: these are used to create the day schedule. - Click **Create tournament (12)**. A detailed explanation of all fields, with advice on the times, is on the page [Creating the tournament](https://docs.flltools.com/books/flltools-documentation-english/page/creating-the-tournament). You can only continue to the next steps once the tournament has been created. ### Step 3: Tables [![Creating table pairs in the wizard](https://docs.flltools.com/uploads/images/gallery/2026-10/scaled-1680-/wizard-03.png)](https://docs.flltools.com/uploads/images/gallery/2026-10/wizard-03.png) Robot matches are played on tables, and you always create tables in pairs. For both tables of the pair you fill in: - **Table number (1)**: the number of the table. - **Color (2)**: the name of the table, for example a colour. - **Colour picker (3)**: the colour used to show the table in the schedule and on the screens. - Click **Add table pair (4)**. The pair appears on the right in the **Table pairs (5)** list. Use the bin icon to remove a table again. - Repeat this until all tables have been created. ### Step 4: Rounds [![Creating rounds in the wizard](https://docs.flltools.com/uploads/images/gallery/2026-10/scaled-1680-/wizard-04.png)](https://docs.flltools.com/uploads/images/gallery/2026-10/wizard-04.png) - Enter the name of the round in **Round name (1)**, for example "Practice round" or "Round 1". - Switch on **Practice round (2)** for a practice round. Practice rounds don't count in the rankings or on the scoreboards. - Switch on **Hide scores from the public (3)** if the scores of this round should stay hidden on the public scoreboards. This is handy for the last round, so it stays exciting until the awards ceremony. - Click **Add round (4)**. The round appears in the **Rounds (5)** list. Create the rounds in the order in which they are played, starting with the practice round. ### Step 5: Modules [![Choosing modules in the wizard](https://docs.flltools.com/uploads/images/gallery/2026-10/scaled-1680-/wizard-05.png)](https://docs.flltools.com/uploads/images/gallery/2026-10/wizard-05.png) - Use the switches **(1)** to turn on the modules you want to use at your event. Each module has a short explanation. More information is on the page [Settings and modules](https://docs.flltools.com/books/flltools-documentation-english/page/settings-and-modules). - Click **Save modules (2)**. Some modules need extra settings. If you switch on the **Judge Module**, **Practice Table Reservations** or **Livestream Module**, an extra step appears in the wizard for it. ### Step 6: Judging (only with the Judge Module) [![Setting up judging in the wizard](https://docs.flltools.com/uploads/images/gallery/2026-10/scaled-1680-/wizard-06.png)](https://docs.flltools.com/uploads/images/gallery/2026-10/wizard-06.png) - In **Judging rubrics (1)**, choose which rubrics are used at your event. If you leave this field empty, all rubrics are available. Click **Save rubrics (2)**. - Then create the judging panels. Fill in the **Number (3)**, the **Name (4)** and the **Location (5)** (for example the room) and click **Add jury panel (6)**. - The judging panels appear in the **Jury panels (7)** list. ### Step 7: Practice tables (only with Practice Table Reservations) [![Creating practice tables in the wizard](https://docs.flltools.com/uploads/images/gallery/2026-10/scaled-1680-/wizard-07.png)](https://docs.flltools.com/uploads/images/gallery/2026-10/wizard-07.png) - Fill in the **Table Number (1)** and the **Colour (2)** of the practice table and pick a colour. - In **Slot Length (minutes) (3)**, enter how long a team may practise per reservation. - In **Opening Time (4)** and **Closing Time (5)**, enter when the table is available. FLLTools automatically divides this time into time slots. - Click **Add practice table (6)**. More about booking practice tables is on the page [Practice tables and reservations](https://docs.flltools.com/books/flltools-documentation-english/page/practice-tables-and-reservations). ### Step 8: Livestream (only with the Livestream Module) [![Setting up the livestream in the wizard](https://docs.flltools.com/uploads/images/gallery/2026-10/scaled-1680-/wizard-08.png)](https://docs.flltools.com/uploads/images/gallery/2026-10/wizard-08.png) - In **Livestream Platform (1)**, choose whether you stream through Twitch or YouTube. - In **Livestream URL or Username (2)**, enter the username of the Twitch channel, or the link or video ID of the YouTube video. - Click **Save livestream (3)**. ### Step 9: Teams [![Adding teams in the wizard](https://docs.flltools.com/uploads/images/gallery/2026-10/scaled-1680-/wizard-09.png)](https://docs.flltools.com/uploads/images/gallery/2026-10/wizard-09.png) Finally you add the teams. You can do this one team at a time or all at once with a file. - One at a time: fill in the **Teamnumber (1)**, the **Teamname (2)** and the **Organisation (3)** and click **Add team (4)**. The team number must be a unique number and may not contain letters. - With a file: choose an Excel or CSV file in **Team list file (5)** and click **Upload (6)**. Column A is the team number, column B the team name and column C the organisation. Do NOT use a header row, or the upload will fail. - The teams appear on the right in the **Teams (7)** list. More about entering teams, for example with an export from your registration system, is on the page [Entering teams into the system](https://docs.flltools.com/books/flltools-documentation-english/page/entering-teams-into-the-system). ### Step 10: Done! [![Summary at the end of the wizard](https://docs.flltools.com/uploads/images/gallery/2026-10/scaled-1680-/wizard-10.png)](https://docs.flltools.com/uploads/images/gallery/2026-10/wizard-10.png) You see a summary of what you have set up: the tournament and the number of tables, rounds and teams. Click **Finish (1)** to go to the dashboard. After the wizard you're not quite finished yet. Don't forget: - the user accounts for referees and judges (see [Creating the users](https://docs.flltools.com/books/flltools-documentation-english/page/creating-the-users)); - the day schedule (see [Creating the day schedule](https://docs.flltools.com/books/flltools-documentation-english/page/creating-the-day-schedule)); - the other settings (see [Settings and modules](https://docs.flltools.com/books/flltools-documentation-english/page/settings-and-modules)). ### Hiding the wizard Not using the wizard? Then you can hide it. Go through **Setup** to **Settings** and switch on **Hide the setup wizard**. The **Wizard** button then disappears from the menu and the wizard no longer opens automatically.