FLLTools Documentation English
This book contains the documentation for FLLTools, the tournament software used at FIRST LEGO League regional finals.
FLLTools is developed by volunteers. New features can therefore sometimes take a little longer, and the same goes for answering e-mail. Thank you for your understanding!
Well before competition day
Request an environment
Operational partners and other organisers Are you an operational partner, or another organiser, a...
Decide what you need
FLLTools can do a lot. It has all kinds of features that make organising your regional final easi...
Logging in and finding your way around
This page explains how to log in to FLLTools and how to find your way around the tool. In the ins...
Two weeks before the competition
The steps to take about two weeks before competition day.
The Setup Wizard
The Setup Wizard takes you step by step through the most important settings of your event: the to...
Creating the tournament
The e-mail you received contains the login details. Log in to your FLLTools event (see the page L...
Settings and modules
On the Settings page you decide how FLLTools works at your event. This is also where you switch t...
Creating the rounds and the tables
The next steps are creating the rounds and the tables. Both are an essential part of the scoring ...
Juries and rubrics
Besides the robot game, teams are also assessed by judges. In FLLTools you set up two things for ...
Creating the users
Everyone who interacts with FLLTools needs a user account: referees, judges, the scoring desk and...
Entering teams into the system
There are 2 ways to enter the teams: Manually Through a file upload To start, go to the Teams p...
Creating the day schedule
The day schedule is the backbone of your event. It shows when and where each team has to be with ...
A few days before the event
The steps to take once all team names are final.
Updating a team
If a team passes on a name change or other details, you can update them yourself. All of a team's...
Uploading team photos
When the Advanced Team Management module is on, every team can have a team photo. The photo appea...
Creating the exports
The available exports can differ per event. For special requests, there may be more or fewer opti...
Custom PDF templates
With custom PDF templates you create documents with your own design, such as certificates, badges...
How the timer works
FLLTools includes a match timer for the robot game. The timer counts down the 2 minutes and 30 se...
Info screens
With info screens you show on TVs and projectors in the venue what's going on: which team is at a...
Livestream
Broadcasting your event live through Twitch or YouTube? Then you can show the stream on your even...
Practice tables and reservations
Many events have practice tables where teams can test their robot one more time. With FLLTools, t...
Team features
FLLTools has a public section where teams, coaches, parents and visitors can look up their team w...
Preparing OJS
OJS (Official Judging Spreadsheet) is the official Excel file from FIRST in which the judging and...
Hidden pages
Not every FLLTools page has a button or a link in the menu. Some pages are meant for a big screen...
Competition day
Team check-in
The check-in module keeps track of which teams have reported in on arrival on competition day. At...
Referee briefing
At the referee briefing, the head referee goes through this season's rules and updates. This has ...
Judges' briefing
At the judges' briefing, the head judge goes through this season's rules and updates. This has to...
Scoring desk
The scoring desk may not have many tasks, but it plays a crucial role. The desk keeps track of wh...
The scoreboard
FLLTools has a live scoreboard. As soon as a referee saves a score, the ranking is recalculated a...
Remarks
The Remarks module is switched on by default. This is where remarks about teams are collected, so...
Announcements
With announcements you can send a push message to the phones and computers of visitors, coaches a...
Judges' deliberation
Competition Results: determining the results
The Competition Results page helps the head judge during the judges' deliberation. FLLTools puts ...
FLLTools export to OJS
Do you use OJS (Official Judging Spreadsheet) for the judges' deliberation? Then you don't need t...
Working with OJS
Are all robot scores and judging assessments entered in FLLTools? Then you can also use the Compe...